How to look for your Vacancies in the new Beacon system (in the Organization Management component)

Scenario: You have the SAP position # (e.g. 60012345) and want to see if the position is vacant. This aide describes how to look that up in the Beacon system using T-Code PPOSE.

Step 1: Log on to the SAP system and enter T-Code PPOSE or use the menu path as indicated on the screenshot below:

Step 2: The following screen will appear:

Now go to the search area and click on the little triangle next to Position icon to reveal all the possible search methods:

Step 3: Click on `Search term' - the next pop-up will appear:

Step 4: Enter the SAP position # in the `With name' field:

Click on `Find' to continue

Step 5: You will see the position in the selection area of your screen under `Hit list':

Step 6: Put your cursor on the line and double click to select this position (the color of the line will turn orange) - see below:

Step 7: The position will now appear in the `Overview Area' of your screen:

You will also see the job (class) and the Organizational Unit the position is attached to.

Step 8: To look at all the specific attributes (detail info) of this position please look at the detail area (indicated in screen-print above)

The detail area will usually default to the `Basic data' tab (first tab in detail area). It is on this tab that you will be able to see whether the position is vacant.

Look at the `Staffing status' - it shows the following value `Vacancy open' which means position # 60093108 is currently a vacancy.

The other potential statuses of this field are listed below:

Bonus tip:

There is also a neat way in which you can look at all the vacancies in a particular Organizational Unit. Let us use the example above - say you wanted to look at all the positions and their status in this Org Unit (# 20000036)

Step 1: Select the Org Unit by clicking on it (should turn orange). You can also look at any other Org. Unit by searching for it in the `Search Area', then selecting it in the `Selection Area'.

Step 2: Click on the following icon and a drop down list of scenarios will appear:

Step 3: Select the `Staff Assignments (List) scenario by clicking on it when highlighted

Step 4: The following screen will appear:

This view shows which position(s) in an Org Unit are vacant using this icon.

Below is an example of an Organizational Unit with a number of filled positions and one vacancy. Positions can also have other statuses (Unoccupied, position with several holders, Obsolete Position etc.).

If you want to know what the meaning of a specific icon is you can click on the icon legend button and the following screen will show all the different icons: