Changes to Cost Center and Internal Order - Infotype 1018

Trigger:

 Need to look up and change infotype 1018 and 9018 to check cost distribution.

 

Business Process Procedure Overview

 

Infotypes 1018 and 9018 are accessed through transaction PO13.  IT1018 is used for the Cost Distribution.  The cost center, fund and internal order are the key fields for cost distribution.  On custom IT9018, the total budget for the position is shown.  Also, there is a reason code for any changes made to IT1018/IT9018.

  

  

 

Access Transaction:

 

Via Menu Path

Human Resources >> Organizational Management >> Expert Mode >> PO13 - Position

Via Transaction Code

PO13

 

 

 

Procedure:

 

SAP Easy Access

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

White alphanumeric box in upper left corner used to input transaction codes

R

Enter value in Command.

Example: PO13

2. Click Enter button.

Maintain Position

3. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Position

Eight digit unique number identifying the characteristics and attributions of a position

R

Enter value in Position.

Example: 60036876

4. Click Cost Distribution button.

5. Click Copy infotype (Shift+F9) button.

Information:  Good Rule of Thumb:  Never use the Change (Pencil) button.  If you try to use the create button you will get an error.

Copy Cost Distribution

6. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Start date

Effective date of the personnel action

R

Enter value in Start date.

Example: 01/01/2008

Information:  You must change the Start Date.

7. Click the Cost ctr column.

Copy Cost Distribution

8. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Cost ctr

Assigned accounting object types in the work center hierarchy

R

Enter value in Column Cost ctr.

Example: 3035030000

Copy Cost Distribution

9. Click the Order column.

10. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Order

Code identifying the internal order to which the journal entry is posted, or the internal order from which costs were distributed

R

Enter value in Column Order.

Example: 100000003201

11. Click Enter button.

Budget Distribution

12. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Action/Reason Code

Defines/identifies the circumstances which have initiated a personnel action

R

Enter value in Action/Reason Code.

Example: 110

13. Click Continue (F8) button.

Information:  If you hit enter on the keyboard it will update the detail amounts without returning you to IT1018.

Copy Cost Distribution

14. Click Save (Ctrl+S) button.

CostDistribution Create

15. Click Yes button.

Maintain Position

16. Click Back (F3) button.

17. The system task is complete.