r_OM_PQ13_Create a Vacancy Posting

Create a Vacancy Posting

updated 5/19/08

Trigger:

A position needs to be posted as vacant.

Business Process Procedure Overview

These instructions deal with creating a vacancy posting. Once a vacancy is created and saved, it goes through an interface and is posted on OSP's website. The program to post vacancies to the web is run four times daily:

· 9:30 am

· 11:30 am

· 1:30 pm

· 11:30 pm

Continuous Postings should continue to be created and maintained using PMJOBS in PMIS.

Tips and Tricks

· The prerequisites include that the position needs to have a planned compensation record or be related to a job with a planned compensation record.

· There is no workflow associated with posting a position.

Access Transaction:

Via Menu Path	This transaction code is not on the menu path. Enter the transaction code in the Command Field (white field in the upper left hand corner of the screen - if not visible, click the gray triangle in this area to display the Command Field). Click ENTER once the transaction code has been entered.
Via Transaction Code	PQ13

Procedure:

SAP Easy Access

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

White alphanumeric box in upper left corner used to input transaction codes

Enter value in Command.

Example: PQ13

2. Click Enter button.

Information: You may want to enter this transaction code in your Favorites folder. Choose Favorites ==> Insert Favorites, and type in PQ13, then click Enter.

To see the transaction code displayed in front of the link in your favorites, choose Edit ==> Settings, put a check next to Display Technical Name, and click Enter.

Actions for Position

3. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Position	Eight digit unique number identifying the position	R	Enter value in Position. Example: 61026216
Validity	The date identifying the start of a validity period	R	Enter value in Validity. Example: 03262008
Action	A one to four character code that represents an action. An action is a series of procedures that must be completed in order to achieve a specific objective.	R	Enter value in Action. Example: 35

Information: Use Action 35 to create a vacancy posting. Use Action 36 to maintain (correct) a vacancy posting.

The Infotype status field will always be [1] for Active status.

You may click Enter to validate that the data you have entered is correct before clicking Execute.

The Validity Date is today's date through 12/31/9999. It is NOT the same as the posting date.

Create Description

4. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Description of Work

Text description of work for the position

Enter value in Description of Work.

Example: Routine care of assigned exotic animals.

5. Click Save (Ctrl+S) button.

Information: To ensure proper formatting on the web, please complete the following:

1. Do not use special characters

2. Limit your entry to 16 lines or less (the system will accept more, but the web-based posting system will not - if you want to add more information, it will not be displayed on the web)

3. Enter a space at the end of each line of text

Create Description

6. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Competencies and KSA's

Text of competencies and KSA's for the position

Enter value in Competencies and KSA's.

Example: General knowledge of animal husbandry.

7. Click Save (Ctrl+S) button.

Information: To ensure proper formatting on the web, please complete the following:

1. Do not use special characters

2. Limit your entry to 16 lines or less (the system will accept more, but the web-based posting system will not - if you want to add more information, it will not be displayed on the web)

3. Enter a space at the end of each line of text

Create Description

8. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Training,Experience Req

Minimum training and experience requirements needed to be eligible for the position.

Enter value in Training,Experience Req.

Example: Graduation from a two-year technical school or equivalent work experience.

9. Click Save (Ctrl+S) button.

Information: To ensure proper formatting on the web, please complete the following:

1. Do not use special characters

2. Limit your entry to 16 lines or less (the system will accept more, but the web-based posting system will not - if you want to add more information, it will not be displayed on the web)

3. Enter a space at the end of each line of text

Create Description

10. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

How to Apply

Text of how to apply for the position

Enter value in How to Apply.

Example: The State of North Carolina is an Equal Opportunity Employer. Applications may be faxed or submitted via the website.

11. Click Save (Ctrl+S) button.

Information: To ensure proper formatting on the web, please complete the following:

1. Do not use special characters

2. Limit your entry to 16 lines or less (the system will accept more, but the web-based posting system will not - if you want to add more information, it will not be displayed on the web)

3. Enter a space at the end of each line of text

Create Vacancy Posting Data

12. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Job Family	Organizational structure between Organizational Unit and Job Branch	R	Enter value in Job Family. Example: 90000008
Contact Person	Person responsible for the position	R	Enter value in Contact Person. Example: 70141730
Vacancy posting dates	Date posting is effective from and effective to	R	Enter value in Vacancy posting dates. Example: 04012008
to	Ending date of the specified date range	R	Enter value in to. Example: 05012008
Hiring Range	Lower and upper salary dollar range	R	Enter value in Hiring Range. Example: 25284
to	Ending date of the specified date range	R	Enter value in to. Example: 39000

Critical: The Salary Grade Equivalent field and Competency Level field should be completed on postings for banded positions (not shown in this example).

Postings may be future-dated by entering a future date in the Vacancy Posting Date field.

The Hiring Range from and to fields will hold the lower and upper Recruitment ranges.

Information: The validity date and vacancy posting dates will not be the same. Validity Begin date is the date you enter the posting, and the Validity End date is 12/31/9999.

Different fields on this infotype will have different values based on the type of position being posted. The type of position is determined from the planned compensation of the position or the planned compensation on the job related to the position. Refer to the business process overview for more information on creating a vacancy posting.

The Job Family defaults from the position, but may be changed if necessary.

The Contact Person is not a required field. The Contact Address and Phone Number is derived from the mailing address of the contact person. If you choose to leave this blank, the contact name, address, phone and fax numbers will also be blank.

Position Vacancy Maintainers (Recruiters) may maintain the mailing address of their position by using transaction code [PO13] (see the BPP "Change Position Address IT1028" for more information).

Click Enter to validate the data before Saving.

13. Click Save (Ctrl+S) button.

Actions for Position

14. Click Back button.

15. The system task is complete.