An organization plan is composed of Organizational Units, Jobs, Positions, Holders and the relationships that connect them to create hierarchies. The hierarchies are used to represent the State of North Carolina's organizational structure and reporting relationships. The organizational structure is the foundation for security structural authorizations and for setting up workflows. This hierarchical structure reduces the effort of creating and maintaining positions by inheriting information from the superior organizational unit and the job.

Human resources data is very sensitive and the BEACON solution protects data through position-based security. Security roles assigned to the position are inherited by the holder of the position. Position-based security requires less maintenance as opposed to security roles assigned directly to the individual. SAP security protects data through a variety of authorization checks. A general authorization check controls access to transactions, infotypes and subtypes and whether the user may create, display or maintain the data. In addition, data is secured according to personnel area, employee group, employee subgroup and organizational key. This combination of authorizations checks gives the State of North Carolina the degree of granularity needed to secure sensitive data.

Changes to and the creation of new positions require approvals from one or more of the following: the North Carolina General Assembly, the Office of State Budget Management (OSBM), the Office of State Personnel (OSP) and the Agency. In some cases, Agencies are able to create and change positions without the Office of State Personnel approval due to a delegation of authority for the job classification of the proposed position. This document describes the process used to display a position and related data.