r_OM_PP01_Create Job Family

Create Job Family

Trigger:

There is a need to create a new Job Family. When creating a new job family, a new job branch must also be created because jobs can only relate to job branches. The system is not configured for jobs to relate directly to job families.

Business Process Procedure Overview

Creating a job family is a rare function that occurs as a result of reviewing/reorganizing existing jobs or creating a new series of jobs that do not relate to the existing job families. The Office of State Personnel through the authority granted by the State Personnel Commission is responsible for the establishment and maintenance of the job families.

The process of creating a job occurs at the direction of the Office of State Personnel through authority granted by the State Personnel Commission. OSP develops jobs to provide common treatment in the selection, compensation and other employment processes for State government entities subject to the State Personnel Act. A job is a generalized description of duties and responsibilities sufficiently similar in duty assignment to justify that common treatment. OSP must provide the following: name, abbreviation, job family, job branch, EEO code, State SOC code, retirement code, effective date and FLSA status.

A job family divides jobs into major occupational groups. Within each job family, jobs are further divided into job branches. The assignment of a job to a job family and branch is based on the nature of the work, educational requirements and required knowledge and skills. This grouping allows the user to view jobs with similar requirements and dominant characteristics more easily.

Tips and Tricks

· The internal number range for a job family is 91000000 through 91999999, and each job number is automatically created by the system.

The external number range for a job family is 90000000 through 90999999, and was used for conversion data.

· Be sure to enter the effective date rather than the date the job family is being physically created in the system.

· Before entering data, review the titles and abbreviations for consistency with existing titles and abbreviations. Also determine if the title follows current naming convention.

· All abbreviations and titles will be entered using upper and lower case, as in [Upper And Lower Case].

Access Transaction:

Via Menu Path	SAP menu >> Human Resources >> Organizational Management >> Expert Mode >> PP01 - General
Via Transaction Code	PP01

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

White alphanumeric box in upper left corner used to input transaction codes

Enter value in Command.

Example: PP01

2. Click Enter button.

3. Select JF Job Family in the list box.

4. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

From

Effective date of the personnel action

Enter value in From.

Example: 06/01/2007

5. Click Object button.

6. Click Create infotype (F5) button.

7. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Object abbr.

An abbreviation of up to 12 characters. The abbreviation identifies a specific object (such as an Organizational Unit)

Enter value in Object abbr..

Example: InspectLicen

Object name

Short description of the object to be created.

Enter value in Object name.

Example: Inspections & Licensing

Information: Before entering the name and abbreviation, review the new name and abbreviation for consistency with existing names and abbreviations. Also determine if the names and abbreviations follow the current naming convention for upper/lower case and frequently used abbreviations.