Change Organizational Unit Infotypes

Trigger:

There is a need to change various infotype data on an organizational unit.

 

Business Process Procedure Overview

 

This process is only used to correct minor changes in an infotype, such as spelling errors or incorrect choices made when the infotype was created.  There is no history recorded using the change process.  If the history of the previous record is required when making the change, see the BPP instructions for how to Copy Organizational Unit Infotypes, which keeps the historical record of all changes made.

 

 

Tips and Tricks

 

· Only use the change process to change minor spelling and typing errors.  There is no historical record kept of these changes.  To make a change and keep a record of the previous entry, use the Copy function.

 

 

Access Transaction:

 

Via Menu Path

SAP menu >> Human Resources >> Organizational Management >> Expert Mode >> PO10 - Organizational Unit

Via Transaction Code

PO10

 

 

 

Procedure:

 

SAP Easy Access

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

White alphanumeric box in upper left corner used to input transaction codes

R

Enter value in Command.

Example: PO10

2. Click Enter button.

Maintain Organizational Unit

3. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Organizational unit

Code identifying the organizational unit.

R

Enter value in Organizational unit.

Example: 13400971

4. Click Enter button.

Information:  Ensure the correct organizational unit was entered after clicking Enter.

Maintain Organizational Unit

5. Click Object button.

Information:  Choose the infotype that requires the change.  Remember only use the change function for minor spelling changes or when correcting a data entry mistake.  Do not use the change function if you want to keep the record of what the previous data was.  To keep historical information on a change, use the Copy function.

Critical:  The change process does not record the history of the change.  If a change needs to be made to fix an error such as an incorrect spelling, then execute the Change function.  This will overwrite the existing record.  If the history of the specific change is required, use the Copy or Create function with a new validity date range to denote the effective date of the change.  This will delimit the previous record when the change is saved.

6. Click All radio button.

Information:  Typically the All date range will be chosen, since the change should apply to the valid date range of the object.  If you are using the Copy function and recording the historical changes made, a specific date range to begin and end the record will be used.  In this example a spelling error is corrected, so the change will be made for the entire valid date range of the object.

7. Click Change infotype (F6) button.

Change Object

8. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Object name

Short description of the object to be created.

R

Enter value in Object name.

Example: State Admin Public Affairs

Information:  Make the appropriate changes and validate before clicking Save.  In this example the abbreviation ST was replaced with the word State in the object description.

9. Click Save (Ctrl+S) button.

Information:  To view the history of who has made changes to this infotype (not the record of what earlier changes were, but the SAP User ID of who has changed the record), click the Change Information button.

Change Object

10. Click Enter button.

Information:  Notice the informational message at the bottom of the screen.  In this case the message reflects SAP's caution towards using a numbering convention for the organizational unit's abbreviation, which is the BEACON naming convention chosen.  Click Enter to accept that you have read the message.

Maintain Organizational Unit

11. Click Back (F3) button.

Information:  You may make changes to any of the infotype items with a green check mark next to the title.  Use caution with using the change function, as no historical records are kept of what the original record contained.

12. The system task is complete.