Display or Change Position Descriptions IT1002

updated 3/28/08

Trigger:

 The descriptions saved on a position need to be reviewed.  The description types include the Description of Work, Competencies and KSA's, Training Experience Requirements, and How to Apply.

Tips and Tricks

· The description records of a Position are held on Infotype 1002.

· Copy (two sheets of paper) is to be used most of the time.  This will delimit the existing record and create a new record with the start date given.  Copying keeps a history of what the record used to be.

· Change (pencil) is only to be used if you make a spelling or other simple error, and want to change the record.  There is no history tracked on what the record used to be if you use the change functionality.

· Create (sheet of paper) is used to create the record for the first time.

Access Transaction:

Procedure:

SAP Easy Access

1. Update the following required and optional fields:

2. Click Enter button.

Maintain Position

3. Update the following required and optional fields:

4. Click Enter button.

Information:  If you need to look up the position number, click your cursor in the field and click on the matchcode search button to the right of the field for search options.

Maintain Position

5. Click Description button.

6. Click All radio button.

7. Click Display infotype (F7) button.

Information:  Verify that the position you wish to view the descriptions on is displayed.  Highlight the Object infotype by clicking on the gray square to the left of the line item, and click Display.  If a record exists there will be a green check mark to the right of the infotype line.

Note: Copy keeps an historical record of all changes which have been made.  Change only changes the existing record and does not keep an historical record.  Display will present each type of description at a time, or Overview will present the list of description types available on 1 screen.

Display Description

8. Click Next record (Shift+F7) button.

Information:  The Description of Work subtype is displayed.  Review the information as appropriate, then click on Next Record to move to the next subtype, or if there are no additional subtypes, click Back to return to the position main screen. 

If you would like to download the description content, click Save as local file, and you will be asked to choose a location to save the data.  It will be saved as a text file.  You may also highlight the data and copy it, then paste in another location.

Display Description

9. Click Next record (Shift+F7) button.

Information:  The Competencies and KSA's subtype is displayed.  Review the information as appropriate.  Review the information as appropriate, then click on Next Record to move to the next subtype, or if there are no additional subtypes, click Back to return to the position main screen. 

If you would like to download this content, click Save as local file, and you will be asked to choose a location to save the data.  It will be saved as a text file.  You may also highlight the data and copy it, then paste in another location.

Display Description

10. Click Back (F3) button.

Information:  The Training, Experience Req. subtype is displayed.  Review the information as appropriate.  Review the information as appropriate, then click on Next Record to move to the next subtype, or if there are no additional subtypes, click Back to return to the position main screen. 

If you would like to download this content, click Save as local file, and you will be asked to choose a location to save the data.  It will be saved as a text file.  You may also highlight the data and copy it, then paste in another location.

Maintain Position

11. Click Overview (Shift+F8) button.

Information:  To display all of the available description subtypes at once, click on the Overview button.

List display with change Description

12. Click Back (F3) button.

Information:  The list of the description subtypes available is displayed.  To view the details of any line, highlight the line item by clicking on the gray square to the left of the line item and click Details, or click Back to return to the position main screen.

Maintain Position

13. Click Copy infotype (Shift+F9) button.

Information:  To change the text in any of the description subtypes, highlight the description infotype line and click Copy (double-sheets of paper).  Don't use the Change function unless you are making a minor change, such as a spelling correction.  The change function does not track the history of changes, whereas the copy function does.

Copy Description

14. Update the following required and optional fields:

15. Click Save (Ctrl+S) button.

Information:  Enter the beginning date for this new record to be valid from, enter the text as appropriate, and click Save.

Description Create

16. Click Yes button.

Information:  The system will verify that you want to delimit the previous record.  This means the history of the previous record will be kept, with an end date of the date prior to the start date of the new record.  Click Yes.

Maintain Position

17. Click Overview (Shift+F8) button.

Information:  To view the resulting record changes you just made, click on the Overview button.

List display with change Description

18. Click Back (F3) button.

Information:  Notice the Description of Work subtype record now has 2 entries.  Click Back to return to the position main screen.

Maintain Position

19. Click Back (F3) button.

20. The system task is complete.