Change Position Type IT9023

updated 3/27/08

Trigger:

 The type data of a Position needs to be changed (emergency position, essential position, etc.).

Tips and Tricks

·  The Type information on a Position is held on Infotype 9023 on a Position.

· Copy (two sheets of paper) is to be used most of the time.  This will delimit the existing record and create a new record with the start date given.  Copying keeps a history of what the record used to be.

· Change (pencil) is only to be used if you make a spelling or other simple error, and want to change the record.  There is no history tracked on what the record used to be if you use the change functionality.

Access Transaction:

Procedure:

SAP Easy Access

1. Update the following required and optional fields:

2. Click Enter button.

Maintain Position

3. Update the following required and optional fields:

4. Click Enter button.

Information:  If you need to look up the position number, click your cursor in the field and click on the matchcode search button to the right of the field for search options.

Maintain Position

5. Click Position Types button.

6. Click Create infotype (F5) button.

Information:  Verify that the position you wish to change the type on is displayed.  Highlight the Position Types infotype by clicking on the gray square to the left of the line item, and click Copy.  You may need to scroll down the list of infotypes to find the Position Types infotype.

Note: Copy keeps an historical record of all changes which have been made.  Change only changes the existing record and does not keep an historical record.  Only use change if you are making minor error corrections.  Use Copy for all other type changes.

In this example we are Creating a new type record, since none existed.  If you change a record, you will be asked to delimit the previous record, which puts an end date on the old record.

Create Position Types

7. Update the following required and optional fields:

8. Click Enter button.

Information:  Enter the validity date for the new type choices to be active, and choose the new types.

There are three separate designations for critical positions:

· Emergency - Positions which are required to work adverse weather or conditions of a serious nature that prohibit some employees from reporting to work.

· Essential - Positions which are exempt from an Executive Order prohibiting the filling of positions.

· Key - Positions designated by an agency that includes responsibility for performing mission critical work necessary for the organization to achieve its business goals.  A vacancy in a key position of over one week would have a negative impact on the delivery of services because of the criticality of the work.

· Note: A position can be designated with more than one type.  If no types are applicable, select None.

Create Position Types

9. Click Save (Ctrl+S) button.

Information:  Notice that if there were originally no type choices made, and you have made choices here, when you click Enter to validate the choices the None check mark is removed.

Maintain Position

10. Click All radio button.

11. Click Overview (Shift+F8) button.

Information:  To view the record you just created and any previous records, choose the Time Period of All - if you don't, you will only see the records that are valid from today's date forward by default.

List display with change Position Types

12. Click Back (F3) button.

Information:  The new record just created and any historical records are displayed.  You may highlight any of these records and click Choose to display the details, or click Back to return to the main screen.

Maintain Position

13. Click Back (F3) button.

14. The system task is complete.