Change Position Overtime Compensation IT9005

updated 3/27/08

Trigger:

 The overtime compensation on a Position needs to be changed.

 Tips and Tricks

· The overtime compensation record of a Position is held on Infotype 9005.

· Copy (two sheets of paper) is to be used most of the time.  This will delimit the existing record and create a new record with the start date given.  Copying keeps a history of what the record used to be.

· Change (pencil) is only to be used if you make a spelling or other simple error, and want to change the record.  There is no history tracked on what the record used to be if you use the change functionality.

· Create (sheet of paper) is used to create the record for the first time.

Access Transaction:

Procedure:

SAP Easy Access

1. Update the following required and optional fields:

2. Click Enter button.

Maintain Position

3. Update the following required and optional fields:

4. Click Enter button.

Information:  If you need to look up the position number, click your cursor in the field and click on the matchcode search button to the right of the field for search options.

Maintain Position

5. Click Overtime Compensation button.

6. Click Create infotype (F5) button.

Information:  Verify that the position you wish to change the overtime compensation on is displayed.  Highlight the Object infotype by clicking on the gray square to the left of the line item, and click Create or Copy, depending on if there is a record existing or not.  If a record exists there will be a green check mark to the right of the infotype line.

Note: Copy keeps an historical record of all changes which have been made.  Change only changes the existing record and does not keep an historical record.

Create Overtime Compensation

7. Update the following required and optional fields:

8. Click Enter button.

Information:  Enter the validity date for the new overtime compensation to be active, and enter the new compensation choices.  Follow the rules of the Agency or OSP.

Overtime Compensation (IT 9005) - Stores settings related to overtime compensation. 

· If time worked beyond the overtime limit (40 hours, etc.) is to be paid or accumulated as compensatory time, the position must have a valid IT9005 record (which is this area). 

· If overtime compensatory time is to be paid out (FLSA Subject only) or expired (FLSA Not-subject only) at a point earlier than 12 months from when it was earned, the Comp Aging Limit field should be populated with the corresponding number of days (30 days, 60 days, etc.).

· If it is to be paid out immediately, the Immediate Payout checkbox should be checked.  The default is 365 days.  An IT9005 record is not required if the position is not eligible for overtime pay or compensation.

If you are changing an existing record using the Copy function, the system will ask you to verify that you want the previous record delimited, which means that an end date is put on the record.  Click Yes.

9. Click Save (Ctrl+S) button.

Maintain Position

10. Click All radio button.

11. Click Overview (Shift+F8) button.

Information:  To view the record you just created and any previous records, choose the Time Period of All - if you don't, you will only see the records that are valid from today's date forward by default.

List display with change Overtime Compensation

12. Click Back (F3) button.

Information:  The new record just created and any historical records are displayed.  You may highlight any of these records and click Choose to display the details, or click Back to return to the main screen.

Maintain Position

13. Click Back (F3) button.

14. The system task is complete.