Change Position Address IT1028

updated 3/27/08

Trigger:

 The address of a Position needs to be changed.

 

Business Process Procedure Overview

 

 The address of a position may need to be created or changed for several reasons. 

· When a position is created the system brings over the address of the person who created it, but this might not be where the position will be housed (use the Copy function)

· A position can be relocated across the street to another building (in this example) (use the Copy function)

· There may be a spelling error in the position that needs to be fixed (use the Change function)

· The address might have been left off when the position was requested and approved (use the Create function)

 

 

 Tips and Tricks

·  The Address of a Position is held on Infotype 1028 on a Position.

 

· Copy (two sheets of paper) is to be used most of the time.  This will delimit the existing record and create a new record with the start date given.  Copying keeps a history of what the record used to be.

 

· Change (pencil) is only to be used if you make a spelling or other simple error, and want to change the record.  There is no history tracked on what the record used to be if you use the change functionality.

 

 

Access Transaction:

 

Via Menu Path

SAP menu ==> Human Resources ==> Organizational Management ==> Expert Mode ==> PO13 - Position

Via Transaction Code

PO13

 

 

 

Procedure:

 

SAP Easy Access

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

White alphanumeric box in upper left corner used to input transaction codes

R

Enter value in Command.

Example: PO13

2. Click Enter button.

Maintain Position

3. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Position

Eight digit unique number identifying the position

R

Enter value in Position.

Example: 54215078

4. Click Enter button.

Information:  If you need to look up the position number, click your cursor in the field and click on the matchcode search button to the right of the field for search options.

Maintain Position

5. Click Address button.

6. Click Copy infotype (Shift+F9) button.

Information:  Verify that the position you wish to change the address on is displayed.  Highlight the Address infotype by clicking on the gray square to the left of the line item, and click Copy.  (You may need to scroll down the list to locate the Address infotype line).

Note: Copy keeps an historical record of all changes which have been made.  Change only changes the existing record and does not keep an historical record.  Only use change if you are making minor spelling error corrections.  Use Copy for all other address changes.  Use Create if you are adding the address for the first time.

Copy Address

7. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

House no/street

The address street name and number. Identifies the street name up to a maximum of 30 characters.

R

Enter value in House no/street.

Example: 102 FAYETTEVILLE ST

Validity

The date identifying the start of a validity period

R

Enter value in Validity.

Example: 03/27/2008

8. Click Enter button.

Information:  Enter the validity date for the new address to be active, and enter the new address details.

9. Click Save (Ctrl+S) button.

Address Create

10. Click Yes button.

Information:  Click Yes to delimit the previous record.  This provides the history of what the record used to be, and the end date of that record.

Maintain Position

11. Click All radio button.

12. Click Overview (Shift+F8) button.

Information:  Note Text

List display with change Address

13. Click Back (F3) button.

Information:  Note Text

Maintain Position

14. Click Back (F3) button.

15. The system task is complete.