w_Run Working Times Report

Last Update:

04/23/08 5:51 PM

MSS - Reporting - Working Times Report

MSS

Change History

Update the following table as necessary when this document is changed.

Trigger:

Perform this procedure to display time sheet data.

Business Process Procedure Overview

Manager Self-Service (MSS), or 'My Staff,' is a single access point for managers to find employee information and perform managerial tasks.

MSS users must be designated as a 'Line Supervisor' (B 002) in the organizational structure to access MSS My Staff functions.

The Working Times Report is located in the 'My Team' Workset in MSS. Managers will use the Working Times Report to supplement the MSS Time Approval process with the following activities:

· Monitor all working times entered into ESS by their direct report employees

· Identify time that has been saved, but not yet submitted for approval

· Identify rejected times that need to be corrected/resubmitted by the employee

· Reconcile previously approved times

· Monitor by Attendance or Absence type (e.g. Sick time)

Managers can view the report output on-line or export the data to Excel.

Reference: This report is based on the functionality of transaction CATS_DA in SAP.

Procedure:

1. Start all MSS applications by logging on to the BEACON Portal.

BEACON Portal: Log On Screen

2. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
NCID	The NCID is used by all NC State employees to access SAP	R	Enter value in NCID. Example: zzsapess01
Password	The employee's system password	R	Enter value in Password. Example: ********

3. Click Log on button.

Information: After the initial log-on, there will be no additional log-on prompts to access business functions due to Single Sign-On (SSO).

Information: Note Text After the user is logged on, the business packages and tabs on the main page will vary by the user, depending on their roles and authorizations. For example, only managers will see a tab on their screen for My Staff (MSS) when they log on to the portal.

Critical: When using web applications that maintain or create data, always ensure you leave the application (or log off) when you complete work. This will prevent record locking.

4. After logging on, the user will be defaulted to the BEACON Home Page.

BEACON Portal Home Page

5. Click the My Staff (MSS) tab.

My Work Overview

Information: MSS users are defaulted to the 'My Work Overview' page.

6. Go to the 'Detailed Navigation' on the left section of the screen. Navigate to the report by expanding the folders down the tree structure: My Team-->Reporting-->Working Times Report.

MSS: Working Times Report

7. The 'Selection' part of the report provides the following reporting options:

Field	Description
From (date)	The start date for the reporting period. Note: The system will default to the current week (Sun - Sat).
To (date)	The end date for the reporting period. Note: The system will default the current week (Sun - Sat).
In Process	Checkbox: Select to include records in SAVED status (10).
Released for Approval	Checkbox: Select to include records in RELEASED (Submitted for Approval) status (20).
Approved	Checkbox: Select to include records previously APPROVED (30).
Approval Rejected	Checkbox: Select to include records in REJECTED status (40).
Changed After Approval	Checkbox: Select to include records that were CHANGED after Approval (50). Note: These are currently not in scope for BEACON, as employees cannot change their time in ESS after approval.
Canceled	Checkbox: Select to include records that are CANCELED (60)
Attendance/Absence Type	From the drop-down, select the Att/Abs Type to be reported. The system defaults to 'ALL' to include all Att/Abs Types.

8. Make the selections as noted above, then make the Employee selection(s) to be reported.

Employee Selection

Information: A list of the manager's Direct Report employees are displayed:

_ To select all employees from the list, click .

_ To deselect all employees from the list (and make another selection), click .

_ To select one employee, click the employee from the list.

_ To select specific employees from the list, but not all, hold the CTRL Key on your key board, the click the employees from the list.

9. When all reporting options are selected, click .

Employee Time Details

10. The following output is displayed in the 'Employee Time Details' section of the report:

Column / Field Name	Description
Name	The employee name.
Pers. No.	The personnel number.
Date	The work date of the record.
Status	The status of the record (e.g. In Process, Released for Approval, etc.).
Hours	The hours of the record.
A/A Type	The Attendance or Absence Type of the record (e.g. Time Worked, Sick, etc.).
Prem. no.	The Premium Number of the record (if applicable).
Short Text	The Short Text of the record. This is only displayed if the employee enters a note during Time Entry in ESS. Note: This report will only display up to 40 characters (it will truncate after 40).
Charge Object	The Charge Object the employee charged time to (if applicable).
Activity	The Activity the employee charged time to (if applicable).
Element	The Element the employee charged time to (if applicable).
Sub-Element	The Sub-Element the employee charged time to (if applicable).

Information: When reporting with multiple records, scroll to the bottom to use the 'Next Page' buttons to display the additional data.

11. To download the report data into an MS Excel spreadsheet, click the link .

Excel Export Pop-Up

Information: If the above pop-up window displays, click the 'Open' button to complete the export to Excel function.


Last Update:		04/23/08 5:51 PM

	MSS - Reporting - Working Times Report		MSS