Last Update:

04/23/08 5:52 PM

   
 

MSS - My Team - Team Calendar

MSS

Change History

Update the following table as necessary when this document is changed.

 

Trigger:

 Perform this procedure to display the Team Calendar.

 

Business Process Procedure Overview

 

 Manager Self-Service (MSS), or 'My Staff,' is a single access point for managers to find employee information and perform managerial tasks.

 

MSS users must be designated as a 'Line Supervisor' (B 002) in the organizational structure to access MSS My Staff functions.

 

The Team Calendar service is located in the 'My Team' Workset in MSS.  Managers will use the Team Calendar to monitor his/her employees' scheduled absences and pending leave requests.  The calendar will also assist with schedule planning.

 

 

 

 

  

 

Procedure:

 

 

1. Start all MSS applications by logging on to the BEACON Portal.

BEACON Portal: Log On Screen

2. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

NCID

The NCID is used by all NC State employees to access SAP

R

Enter value in NCID.

Example: zzsapess01

Password

The employee's system pasword

R

Enter value in Password.

Example: ********

3. Click Log on button.

Information:  After the initial log-on, there will be no additional log-on prompts to access business functions due to Single Sign-On (SSO).

Information:  Note Text After the user is logged on, the business packages and tabs on the main page will vary by the user, depending on their roles and authorizations.  For example, only managers will see a tab on their screen for My Staff (MSS) when they log on to the portal.

Critical:  When using web applications that maintain or create data, always ensure you leave the application (or log off) when you complete work.  This will prevent record locking.

4. After logging on, the user will be defaulted to the BEACON Home Page.

BEACON Portal Home Page

5. Click the My Staff (MSS) tab.

My Work Overview

Information:  MSS users are defaulted to the 'My Work Overview' page.

6. Go to the 'Detailed Navigation' on the left section of the screen.  Navigate to the Team Calendar by expanding the folders down the tree structure.

Team Calendar

Information:  The Team Calendar will default to display the current month.  However, other monthly views can be displayed by selecting a month from the drop-down.

7. The Team Calendar has a color code to represent the absences:

 

Color/Code

Notes

 Blue -

 Absent - Indicates a scheduled absence or approved leave request.

 Light Blue -

 Multiple Entries - Indicates a pending leave request that includes more than one absence type for one work day (e.g. 4 hours Vacation and 4 hours Comp Time).

 Pink -

 Sent - Indicates a pending leave request to be approved or rejected.

 Red -

 Deletion Requested -  Indicates a previously rejected leave request. The action is on the employee to either delete the request or resubmit it.

 

Reference:  Note Text  The Team Calendar is also included as part of the Approve Leave Request application.  See BPP MSS-MyTeam_ApproveLeaveRequest.doc.

8. The system task is complete.

Launch WEB HELP