Last Update: |
04/23/08 5:47 PM | ||
MSS - Approve Leave Request |
MSS | ||
Update the following table as necessary when this document is changed.
Perform this procedure to approve a Leave Request.
Business Process Procedure Overview |
Manager Self-Service (MSS), or 'My Staff,' is a single access point for managers to find employee information and perform managerial tasks.
MSS users must be designated as a 'Line Supervisor' (B 002) in the organizational structure to access MSS My Staff functions.
When an employee submits a Leave Request from ESS, a workflow is triggered and sent to the manager. The manager must process (approve or reject) the request. Tracking team absences will assist the manager with staffing and planning.
The Approve Leave Request service is located in the 'My Team' Workset in MSS. The manager can approve or reject the leave request directly from the application or from the Universal Worklist (UWL).
Leave Requests cannot be processed from within the SAP Business Workplace. The Leave Request workflows can only be processed from within MSS or the UWL.
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Procedure:
1. Start all MSS applications by logging on to the BEACON Portal.
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Field Name |
Description |
R/O/C |
Values |
The NCID is used by all NC State employees to access SAP |
R |
Enter value in NCID. Example: zzsapess01 | |
The employee's system pasword |
R |
Enter value in Password. Example: ******** |
Information: After the initial log-on, there will be no additional log-on prompts to access business functions due to Single Sign-On (SSO).
Information: Note Text After the user is logged on, the business packages and tabs on the main page will vary by the user, depending on their roles and authorizations. For example, only managers will see a tab on their screen for My Staff (MSS) when they log on to the portal.
Critical: When using web applications that maintain or create data, always ensure you leave the application (or log off) when you complete work. This will prevent record locking.
4. After logging on, the user will be defaulted to the BEACON Home Page.
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5. Click the My Staff (MSS) 
tab.
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Information: MSS users are defaulted to the 'My Work Overview' page.
6. Go to the 'Detailed Navigation' on the left section of the screen. Navigate to the 'Approve Working Times' service by expanding the folders down the tree structure: My Team-->Employee Working Time-->Leave Request Approval
Information: The 'Approve Leave Request' application can also be launched from the Universal Worklist (UWL). Leave Requests cannot be processed through the SAP Business Workplace.
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Information: The details of all pending leave requests are displayed (e.g. date of request, employee name/requester, type of leave (absence type), dates of requested leave, and hours requested.
Information: Leave requests are sent by employee from ESS. Employees use this application to request leave and to inform their manager that they will be absent for a certain period (due to illness, for example).
7. Select an item from the list. The lower section of the screen will display the details of the selected request.
|
Activity |
Action |
You want to APPROVE a leave request. |
Click |
You want to REJECT a leave request. |
Click |
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Information: The 'Note for Requestor' field is opened for the approver to make a note or comment for the employee who is requesting leave. It is recommended to make a comment if REJECTING the leave request to explain the reason to the employee.
9. Click 
to review the request before processing.
Information: Other possible actions:
· Click 
to go back to the leave request overview screen.
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10. Click 
to approve the request. If rejecting the request, the 
button will available on the screen. The processing status will be available to the employee in ESS.
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Information: To go back to the main approval screen, click the hyperlink 
.
Reference: See BPP ESS-MyWorkTime_LeaveRequest.doc.
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