Last Update: |
04/23/08 5:48 PM | ||
MSS - My Team - Approve Working Times |
MSS | ||
Update the following table as necessary when this document is changed.
Perform this procedure to approve working times.
Business Process Procedure Overview |
Manager Self-Service (MSS), or 'My Staff,' is a single access point for managers to find employee information and perform managerial tasks.
MSS users must be designated as a 'Line Supervisor' (B 002) in the organizational structure to access MSS My Staff functions.
The Approve Working Times service is located in the 'My Team' Workset in MSS. At the end of the period, employees will need to submit their time for approval. Managers are unable to approve any time until the employee submits it.
Time Approval is an important part of the BEACON business process. Time data must be in 'approved' status or it will not be available for Time Evaluation and Payroll processing.
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Procedure:
1. Start all MSS applications by logging on to the BEACON Portal.
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Field Name |
Description |
R/O/C |
Values |
The NCID is used by all NC State employees to access SAP |
R |
Enter value in NCID. Example: zzsapess01 | |
The employee's system pasword |
R |
Enter value in Password. Example: ******** |
Information: After the initial log-on, there will be no additional log-on prompts to access business functions due to Single Sign-On (SSO).
Information: Note Text After the user is logged on, the business packages and tabs on the main page will vary by the user, depending on their roles and authorizations. For example, only managers will see a tab on their screen for My Staff (MSS) when they log on to the portal.
Critical: When using web applications that maintain or create data, always ensure you leave the application (or log off) when you complete work. This will prevent record locking.
4. After logging on, the user will be defaulted to the BEACON Home Page.
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5. Click the My Staff (MSS) 
tab.
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Information: MSS users are defaulted to the 'My Work Overview' page.
6. Go to the 'Detailed Navigation' on the left section of the screen. Navigate to the 'Approve Working Times' service by expanding the folders down the tree structure.
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Information: A new browser window will launch and default to the Collective Approval screen with a 'Simple' view. Various views can be selected from the drop-down. A view specifies how the time data is displayed (for example, sort by employee only or include other criteria such as A/A Type, Premium, or Charge Objects).
Information: The 'Number' (Hours) and 'Target Time' columns can be used to identify employees who have not submitted their time according to their work schedule (e.g. missing time or too much time entered for the period).
Information: The 'Message' column indicates if a system message exists for the employee. To view the message text, hover the curser over the message icon 
.
7. To view the details (individual daily working times) for an employee, select the hours link for that employee 
.
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8. To go back to the 'Collective Approval' screen, click 
.
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Activity |
Notes |
Approve All |
Select to Approve all displayed time for the employee. |
Reject All |
Select to Reject all displayed time for the employee. The employee will see the rejected time the next time he/she logs on to ESS and goes to the 'Record Working Time' service. If the rejected time needs to be resubmitted in a timely manner, the manager should notify the employee that his/her time was rejected. |
Resubmit All |
Select to Resubmit all displayed time for the employee. This excludes the time data from being approve or rejected and will be available in the 'Approve Working Times' service until processed. |
10. Select an approval type from the drop-down and click 
.
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Information: To go back to the main approval screen, click the hyperlink 
.
Information: To exit the Approve Working Times service, click the 'X' to close the internet browser session.
Reference: See BPP ESS-MyWorkTime_RecordWorkingTime.doc.
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