Last Update: |
04/23/08 5:33 PM | ||
ESS - Time - Voluntary Shared Leave Application Form |
ESS | ||
Update the following table as necessary when this document is changed.
Perform this procedure to apply for Voluntary Shared Leave.
Business Process Procedure Overview |
Employee Self-Service (ESS) enables employees to perform their own administrative tasks in support of life and work events.
The Voluntary Shared Leave (VSL) Application Form is located in the 'My Working Time' Workset in ESS. Employees can print the form or save it to their PC. Employees will need to submit the completed form to Shared Services for processing.
The State of North Carolina has a policy that permits an employee to receive leave donations from other employees, provided that the employee has been approved to participate in the VSL program. An employee who receives leave donations can record the shared leave when they exhaust their personal leave balance.
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Procedure:
1. Start all ESS applications by logging on to the BEACON Portal.
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Field Name |
Description |
R/O/C |
Values |
The NCID is used by all NC State employees to access SAP |
R |
Enter value in NCID. Example: zsapxss0001 | |
The employee's system pasword |
R |
Enter value in Password. Example: ******** |
Information: After the initial log-on, there will be no additional log-on prompts to access business functions due to Single Sign-On (SSO).
Information: After the user is logged on, the business packages and tabs on the main page will vary by the user, depending on their roles and authorizations. For example, only managers will see a tab on their screen for My Staff (MSS) when they log on to the portal.
Critical: When using web applications that maintain or create data, always ensure you leave the application (or log off) when you complete your work. This will prevent record locking.
4. After logging on, the user will be defaulted to the BEACON Home Page.
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5. Click the My Data (ESS) 
tab.
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Information: The Overview page shows all the available Worksets in ESS. A Workset is a grouping of web applications by functional area (e.g. Benefits, Time Management, etc.).
6. Users can go to the next level of navigation, the Area page, by selecting the Workset in three possible actions. Select the Workset, 'My Working Time,' by performing one of the following functions:
Activity |
Notes |
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Select the Workset tab. The Workset tabs are located below the Business Package tab (i.e. ESS, MSS, etc.). |
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Click the icon for the Workset, 'My Working Time.' |
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Click the main hyperlink for the Workset, 'My Working Time.' |
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Information: The Area page includes all the associated web applications for that Workset, the links to access the applications, and a short description of each application (if applicable).
7. To launch the Voluntary Shared Leave Application Form, click the hyperlink 
.
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8. The forms in ESS are launched in Adobe format as a PDF document. Using Adobe functionality, perform one of the following:
If |
Then |
You want to print the form to your local printer. |
Click |
You want to save the form to your PC. |
Click |
You want to navigate to the previous or next page. |
Click |
You want to decrease or increase the magnification of the entire page. |
Click |
You want to fill the window with each page and scroll through pages continuously. |
Click |
You want to display one page at a time. |
Click |
You use a search/find function, such as type a word to find it in the displayed PDF document. |
Click |
Information: The VSL Application Form should be manually filled out by the employee. The completed form should be submitted to the appropriate person, depending on the Agency (Supervisor, Leave Administrator, etc.).
Launch WEB HELP
button.
