Last Update:

04/23/08 5:32 PM

   
 

Time Statement for a Chosen Period

ESS

Change History

Update the following table as necessary when this document is changed.

 

Trigger:

 Perform this procedure to display or print your Time Statement.

 

Business Process Procedure Overview

 Employee Self-Service (ESS) enables employees to perform their own administrative tasks in support of life and work events.

 

The Time Statement for a Chosen Period service is located in the 'My Working Time' Workset in ESS.  Employees can print the statements or save the statements to their PC.   The Time Statement includes the following time data for employees:

· Reported Hours

· Calculated Hours

· Absence Entitlements

· Leave Liabilities

· Position Data

 

ESS offers two services for Time Statements:

 

Time Statement - Offers a view with a freely definable period.  Employees can use this service to display their time data for any period they require (by week, month, year, etc.).

 

Time Statement for a Chosen Period - Offers a view of time data defined by the periods defined by the state (e.g. in conjunction with a payroll period).  The employee can select the desired period in this service.  A table is displayed providing an overview of their time statements for selection.

 

  

 

Procedure:

 

 

1. Start all ESS applications by logging on to the BEACON Portal.

BEACON Portal: Log On Screen

2. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

NCID

The NCID is used by all NC State employees to access SAP

R

Enter value in NCID.

Example: zsapxss0001

Password

The employee's system pasword

R

Enter value in Password.

Example: ********

3. Click the Log on  button.

Information:  After the initial log-on, there will be no additional log-on prompts to access business functions due to Single Sign-On (SSO).

Information:  After the user is logged on, the business packages and tabs on the main page will vary by the user, depending on their roles and authorizations.  For example, only managers will see a tab on their screen for My Staff (MSS) when they log on to the portal.

Critical:  When using web applications that maintain or create data, always ensure you leave the application (or log off) when you complete your work.  This will prevent record locking.

4. After logging on, the user will be defaulted to the BEACON Home Page.

BEACON Portal Home Page

5. Click the My Data (ESS)  tab.

ESS: Overview Page

Information:  The Overview page shows all the available Worksets in ESS.  A Workset is a grouping of web applications by functional area (e.g. Benefits, Time Management, etc.).

6. Users can go to the next level of navigation, the Area page, by selecting the Workset in three possible actions.  Select the Workset, 'My Working Time,' by performing one of the following functions:

Activity

Notes

 

 Select the Workset tab.  The Workset tabs are located below the Business Package tab (i.e. ESS, MSS, etc.).

 

 Click the icon for the Workset, 'My Working Time.'

 

 Click the main hyperlink for the Workset, 'My Working Time.'

 

Area: My Working Time

Information:  The Area page includes all the associated web applications for that Workset, the links to access the applications, and a short description of each application (if applicable).

7. To launch the Time Statement for a Chosen Period service, click the hyperlink. 

Time Statement for a Chosen Period

Information:  The most recent Time Statement is defaulted and displayed.

8. To expand the table with other Time Statements from previous periods, click .

Time Statements: Period Table

Information:  To display more Time Statements, select from the drop-down: 3 Months, 6 Months, etc.

Information:  To select and display another Time Statement:

· Select a Time Statement from the table.  The PDF window below will be refreshed with the selected Time Statement.

· Use the action buttons to scroll through the Time Statements (i.e. 'Previous Time Statement'  or 'Next Time Statement').

9. The forms and statements in ESS are launched in Adobe format as a PDF document.  Using Adobe functionality, perform one of the following:

If

Then

 You want to print the form to your local printer.

Click

 You want to save the form to your PC.

Click

 You want to navigate to the previous or next page.

Click

 You want to decrease or increase the magnification of the entire page.

Click

 You want to fill the window with each page and scroll through pages continuously.

Click

 You want to display one page at a time.

Click

 You use a search/find function, such as type a word to find it in the displayed PDF document.

Click

 

Reference:  See BPP ESS - Time - Time Statement.doc

10. The system task is complete.

Launch WEB HELP