Last Update:

04/23/08 5:10 PM

   
 

ESS - Personal Data - Communication Data

ESS

Change History

Update the following table as necessary when this document is changed.

 

Trigger:

 Perform this procedure to display your work communication data (email and telephone number).

 

Business Process Procedure Overview

 Employee Self-Service (ESS) enables employees to perform their own administrative tasks in support of life and work events.

 

The Display Communication Data service is located in the 'My Personal Data' Workset in ESS.  Employees will use this service to display their Communication Data:

· Email Address

· Work Telephone Number

· Telephone Extension (if applicable)

 

The communication data displayed in this service is how other State employees will see it via the ESS Who's Who service or MSS General Data.  

 

Employees will only have the ability to display their communication data in ESS -- any changes must be made through the employee's NCID account profile.  The communication data is maintained in NCID and interfaced to BEACON.

 

  

 

Procedure:

 

 

1. Start all ESS applications by logging on to the BEACON Portal.

BEACON Portal: Log On Screen

2. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

NCID

The NCID is used by all NC State employees to access SAP

R

Enter value in NCID.

Example: zsapxss0001

Password

The employee's system pasword

R

Enter value in Password.

Example: ********

3. Click the Log on  button.

Information:  After the initial log-on, there will be no additional log-on prompts to access business functions due to Single Sign-On (SSO).

Information:  After the user is logged on, the business packages and tabs on the main page will vary by the user, depending on their roles and authorizations.  For example, only managers will see a tab on their screen for My Staff (MSS) when they log on to the portal.

Critical:  When using web applications that maintain or create data, always ensure you leave the application (or log off) when you complete your work.  This will prevent record locking.

4. After logging on, the user will be defaulted to the BEACON Home Page.

BEACON Portal Home Page

5. Click the My Data (ESS)  tab.

ESS: Overview Page

Information:  The Overview page shows all the available Worksets in ESS.  A Workset is a grouping of web applications by functional area (e.g. Benefits, Time Management, etc.).

6. Users can go to the next level of navigation, the Area page, by selecting the Workset in three possible actions.  Select the Workset, 'My Personal Data,' by performing one of the following functions:

Activity

Notes

 

 Select the Workset tab.  The Workset tabs are located below the Business Package tab (i.e. ESS, MSS, etc.).

 

 Click the icon for the Workset, 'My Personal Data.'

 

 Click the main hyperlink for the Workset, 'My Personal Data.'

 

Area: My Personal Data

Information:  The Area page includes all the associated web applications for that Workset, the links to access the applications, and a short description of each application (if applicable).

7. To go to the Communication Data service, click the hyperlink. 

Display Communication Data

Information:  The employee's Communication Data displayed here is how other State employees will see it (i.e. ESS Who's Who or MSS General Information).

Reference:  BPP ESS-MyEESearch_WhosWho and BPP MSS-MyTeam_GeneralInformation

Information:  Employees will only have the ability to display their Communication Data in ESS.  Any changes need to be made through your NCID profile.  All communication data is maintained through NCID and interfaced to BEACON.

8. The system task is complete.

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