Continuation of Benefits During Leave of Absence

Trigger:

 Agency Benefits Specialist needs to notify employees on Leave of Absence of continuation options for benefits.

 

Business Process Procedure Overview

HR Data Maintainer places an employee on a leave of absence.  The Benefits Specialist runs ZBNS008 - Leave of Absence Notice Letter to send to the employee.  The Leave of Absence Notice Letter notifies the employee of what options are available for continuing benefits during their absence. 

The employee is given instructions in the letter to complete the attached form designating what plans they will continue or stop.  If  premiums for the State Health Plan are owed, they are instructed to mail payments to the BEST Service Center.

When the HR Data Maintainer places an employee on leave, they also indicate the employee's estimated return date on Infotype 19 - Monitoring of Tasks.  This date appears on the letter.   If this date is not created on Infotype 19 - Monitoring of Tasks, then the letter will not print and the employee's name will appear on an error log indicating the problem.  The letter will be available for print, once the date is created. 

 

  

Access Transaction:

 

Via Menu Path

  

Via Transaction Code

ZBNS008

 

 

 

Procedure:

 

SAP Easy Access

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

White alphanumeric box in upper left corner used to input transaction codes

R

Enter value in Command.

Example: ZBNS008

2. Click Enter button.

LOA Continuation Notice

3. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Date

Enter the date

R

Enter value in Date.

Example: 07012007

to

Ending date of the specified date range

R

Enter value in to.

Example: 07312007

4. Click Execute (F8) button.

Information:  A list of employees will pop up for printing selection.

Health Plan: Not Yet Enrolled

5. Click Letter (Ctrl+F1) button.

Print:

6. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Output Device

Code identifying a printer or fax machine to which a document or report can be sent

R

Enter value in Output Device.

Example: ZLOCL

7. Click Print immediately checkbox.

8. Click Print button.

Information:  An error report will popup with a list of employee's name and the corresponding error.  For instance if the Estimated Return Date is not found on Infotype 19 - Montioring ot Task it will show up here.  The agency will need to populate the estimated return to work date, so the Benefits Specialist can generate and send the letter.

 

Print Preview of LOCL Page 00001 of 00004

9. Select Sample LOA Continuation Notice.

LOA Continuation Notice

10. Click Back (F3) button.

11. The system task is complete.