Display Master Data

Trigger:

An employee, their manager, or the HR department needs to inquire on an employee's file, which is the employee's master data in SAP.  The display is based on security roles.

 

Business Process Procedure Overview

 

PA20 is a Display only transaction type.  The data can be updated in transaction PA30 and the displayed fields have been shaded to indicate that they are display only.

These are the E-mail that can be displayed through this process:

· 0000 - Actions

· 0001 - Organizational Assignment

· 0002 - Personal Data

· 0006 - Addresses - Permanent Residence subtype

· 0006 - Addresses - Emergency Contact subtype

· 0006 - Addresses - Mailing Address subtype

· 0007 - Planned Working Time

· 0008 - Basic Pay

· 0009 - Bank Details

· 0019 - Monitoring of Tasks

· 0021 - Family Member/Dependents

· 0022 - Education

· 0040 - Objects on Loan

· 0041 - Date Specification

· 0048 - Alien Residence Status

· 0077 - Additional Personal Data

· 0094 - I-9 Residence Status

· 0105 - Communications - System User-name subtype

· 0105 - Communications - Email subtype

· 0105 - Communications - Work Phone Number subtype

· 0128 - Notifications

· 0171 - General Benefits Information

· 0207 - Residence Tax Area

· 0208 - Work Tax Area

· 0209 - Unemployment State

· 0210 - Withholding Information W4/W5 US - Federal subtype

· 0210 - Withholding Information W4/W5 US - State subtype

· 0315 - Time Sheet Defaults

· 0378 - Adjustment Reasons

· 0416 - Time Quota Compensation

· 0795 - Certifications and Licenses

· 2001 - Absences

· 2003 - Substitutions

· 2006 - Absence Quotas - Vacation subtype

· 2006 - Absence Quotas - Sick subtype

· 2012 - Time Transfer Specifications

  

  

Tips and Tricks

 

·          If you do not know an employee's personnel number, search for the employee using the Last Name - First Name fields.  For example:

· Last Name = Heely, search technique options:

· Enter Hee* to view Last Names that "begin with" the characters preceding the asterisk.

· Enter *eel* to view Last Names that "include" the characters within the asterisks.

· Enter *ly to view Last Names that "end with" the characters following the asterisk.

· You look up the personnel number by the employee's last and first name.  If you do not know the right spelling of the name, you work with asterisks to get possible entries displayed.

· First name - if required, also search by First Name when many employees share the same Last Name.

 

 

Access Transaction:

 

Via Menu Path

SAP menu >> Human Resources >> Personnel Management >> Administration >> HR Master Data >> PA20 - Display

Via Transaction Code

PA20

 

 

 

Procedure:

 

SAP Easy Access

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

White alphanumeric box in upper left corner used to input transaction codes

R

Enter value in Command.

Example: PA20

2. Click Enter button.

Display HR Master Data

3. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Personnel no.

Unique employee identifier

R

Enter value in Personnel no..

Example: 99999500

4. Click Enter button.

5. Click Personal Data button.

Information:  Select the appropriate Infotype to display.  Infotype records can be accessed through the various Tabs or through the Direct Selection section of the screen.  Infotypes listed within the Tabs with a corresponding green checkmark indicate that he infotype records is populated with data.  Infotypes without a green checkmark may not be populated at this time.

6. Click Display (F7) button.

Display Personal Data (0002)

7. Click Back (F3) button.

Display HR Master Data

8. Click Actions button.

9. Click Display (F7) button.

Display Actions (0000)

10. Click Back (F3) button.

Display HR Master Data

11. Click Organizational Assignment button.

12. Click Display (F7) button.

Display Organizational Assignment (0001)

13. Click Back (F3) button.

Information:  Review the master data displayed as appropriate.  Please note that for some types of master data the Next Screen buttons may be used to scroll between records.

Display HR Master Data

14. Click Back (F3) button.

15. The system task is complete.