Maintain Employee Address - Infotype 0006

Trigger:

 There is a need to update an individual employee's infotype 0006 address.

 

Business Process Procedure Overview

 

This is the standard SAP screen for updating an individual employee's master data infotype records.  Transaction code PA30 is 'one-stop maintenance' for the following actions:

'Create' a new infotype record from scratch.

'Copy' a new infotype record using an existing record for reference.

'Change' an existing infotype record.

'Display Overview' of existing records for a single infotype for an individual employee.

In this BPP, we will use the 'Create' functionality to build a new infotype 0006 Address.  This update will trigger infotypes 0207 Residence Tax Area, 0208 Work Tax Area, 0209 Unemployment State, and 0210 Withholding Info W4/W5 US to automatically present to the user as well - in case the address change triggers changes to the employee's tax authority.

 

  

Access Transaction:

 

Via Menu Path

SAP menu >> Human Resources >> Personnel Management >> Administration >> HR Master Data >> PA30 - Maintain

Via Transaction Code

PA30

 

 

 

Procedure:

 

SAP Easy Access

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

White alphanumeric box in upper left corner used to input transaction codes

R

Enter value in Command.

Example: PA30

2. Click Enter button.

Maintain HR Master Data

3. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Personnel no.

Unique employee identifier

R

Enter value in Personnel no..

Example: 6006

4. Click Enter button.

Maintain HR Master Data

5. Click Addresses button.

6. Click Change (F6) button.

Information:  You may also create the infotype by clicking the Create button.  You will be asked for the type of address to create.  The options include:

· 1 = Permanent residence

· 4 = Emergency contact

· 5 = Mailing address

Change Addresses

7. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Address line 1

The street number and address

R

Enter value in Address line 1.

Example: 2400 Ray St

Information:  Change the address information as appropriate and click save.

8. Click Save (Ctrl+S) button.

Create Residence Tax Area

9. Click Save (Ctrl+S) button.

Information:  You have changed (or created) infotype 0006 address.  The system is configured to automatically present he tax-related infotypes 0207 Residence Tax Area, 0208 Work Tax Area, 0209 Unemployment State, and 0210 Withholding Info W4/W5 US to the user, in case any information needs to be updated with the address update.

Create Residence Tax Area

10. Click Enter button.

Information:  If you receive warning messages at the bottom of the screen, be sure to understand what they represent.  Examples of paraphrased warning messages include:

· Your entry is a retro-active entry and will trigger a retro-calculation in payroll.

· Your entry will delimit an already existing record (put an end date to).

Create Residence Tax Area

11. Click Enter button.

Information:  Notice the information message at the bottom of the screen.  Click Enter to accept the message.

Create Work Tax Area

12. Click Save (Ctrl+S) button.

Create Work Tax Area

13. Click Enter button.

Information:  Notice the information message at the bottom of the screen.  Click Enter to accept the message.

Create Work Tax Area

14. Click Enter button.

Information:  Notice the information message at the bottom of the screen.  Click Enter to accept the message.

Create Unemployment State

15. Click Save (Ctrl+S) button.

Create Unemployment State

16. Click Enter button.

Information:  Notice the information message at the bottom of the screen.  Click Enter to accept the message.

Create Unemployment State

17. Click Enter button.

Information:  Notice the information message at the bottom of the screen.  Click Enter to accept the message.

Create Withholding Info W4/W5 US

18. Click Save (Ctrl+S) button.

Create Withholding Info W4/W5 US

19. Click Enter button.

Information:  Notice the information message at the bottom of the screen.  Click Enter to accept the message.

Create Withholding Info W4/W5 US

20. Click Save (Ctrl+S) button.

Information:  This is infotype 0210 which holds the employee's withholding information for ALL applicable tax authorities.  Before clicking Save, confirm your employee's withholding status is correct.

Create Withholding Info W4/W5 US

21. Click Enter button.

Information:  Notice the information message at the bottom of the screen.  Click Enter to accept the message.

Create Withholding Info W4/W5 US

22. Click Enter button.

Information:  Notice the information message at the bottom of the screen.  Click Enter to accept the message.

Maintain HR Master Data

23. Click Back (F3) button.

24. The system task is complete.