Display Payroll Journal

Trigger:  Use this procedure to generate a payroll journal.  Perform this procedure once payroll has been run. 

 

Business Process Procedure Overview

 

The Payroll Journal contains detailed, selected payroll data for several employees, for whom payroll has been run in a particular time interval or a selected payroll period.

 

You can use the Payroll Journal to:

· Identify errors that have occurred during the payroll run.

· Cumulate payroll data belonging to an organizational unit.

· Track the development of data over several payroll periods.

· Possess an additional, detailed control medium for revisions.

 

 

 

 

 

Access Transaction:

 

Via Menu Path

Human Resources >> Payroll >> Americas >> USA >> Subsequent Activities >> Per Payroll Period >> Lists/Statistics >> Payroll Journal

Via Transaction Code

PC00_M10_CLJN

 

 

 

Procedure:

 

SAP Easy Access

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

White alphanumeric box in upper left corner used to input transaction codes

R

Enter value in Command.

Example: PC00_M10_CLJN

2. Click Enter button.

Payroll Journal

3. Click Get Variant... (Shift+F5) button.

ABAP: Variant Directory of Program RPCLJNU0

Information:  Choose the appropriate payroll variant.

· ZPROD-BIWEEKLY is used to view biweekly payroll.

· ZPROD-MONTHLY is used to view monthly payroll.

4. Click Choose (F2) button.

Payroll Journal

5. Click Other period radio button.

6. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Month

  

R

Enter value in Month.

Example: 05

Year

Fiscal year corresponding to the periods open for posting

R

Enter value in Year.

Example: 2007

7. Click Further selections button.

Information:  Choose the selections to enter criteria to further delimit which employees are selected.

Choose Selection Fields

8. Click Personnel area button.

9. Click Select button.

Choose Selection Fields

10. Click Continue (Enter) button.

Payroll Journal

11. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Personnel number

Unique number identifying an individual's master record data in the system.

R

Enter value in Personnel number.

Example: 93000512

Personnel area

Code identifying the agency and division associated with the position

R

Enter value in Personnel area.

Example: 0201

Payroll area

Code identifying the payroll area, or frequency of payroll (bi-weekly, monthly, etc.). Payroll area 01 for Monthly or 04 for Bi-Weekly

R

Enter value in Payroll area.

Example: 01

Payroll Journal

12. Click Delimitation button.

Information:  Use the Delimitation sequence to group and total employees selected.

Set delimitation sequence

13. Click Company code button.

14. Click Undo button.

Set delimitation sequence

15. Click Continue (Enter) button.

Information:  The Set delimitation attributes window displays the delimitation sequence options that we have selected.

Set delimitation attributes

16. Click Continue (Enter) button.

Information:  Print totals only for Personnel Area and Personnel Subarea.

Payroll Journal

17. Click Execute (F8) button.

Payroll Journal

18. Click Scrollbar .

Information:  Payroll Journal for Personnel Area - 0201 and Payroll period 05/01/2007 through 05/31/2007 displays.  The Payroll Journal displays each employee in Personnel area 0201. 

Payroll Journal

19. Click Scrollbar .

Information:  The yellow section displays the subtotal amounts for Personnel Subarea NC01.

20. Click Back button.

21. Click Back button.

22. The system task is complete.