Maintain the SOC & RET CODES

updated 7/12/07

Trigger:

These are 3 possible examples of triggers:

1. New job has been created and an SOC code and Retirement code needs to be assigned to the new job.

2. An SOC code has been entered incorrectly and needs to be changed.

3. A Retirement code has been entered incorrectly and needs to be deleted.

Tips and Tricks

· Prerequisite: The job has been created.

· The planned compensation infotype has been created for the job.

Access Transaction:

Procedure:

Non-Banded: Maintain an SOC Code and a Retirement Code for a Non-Banded Job

Information:  For all combinations the prerequisites include: 1) the job has already been created, 2) the planned compensation infotype has been created.

· All non-banded jobs can have only 1 SOC code and 1 Retirement code per job.

· There will only be 1 Retirement code for each job - once it has been entered, it can not be changed, it needs to be deleted to change to another Retirement code.

· The SOC code can be changed.

· If the user tries to enter another SOC code for the same job, the system will generate an error message.

· If the Retirement code is entered incorrectly the user must delete the entire record and re-enter the record assigning the correct SOC code and Retirement code.

· Records can be deleted if needed

SAP Easy Access

1. Update the following required and optional fields:

2. Click Enter button.

Selection of Job ID for Maintaining SOC Codes and Ret Code

3. Update the following required and optional fields:

Information:  Using any of the three navigation buttons (green back arrow, yellow up arrow, red cancel button) located on the top menu bar on the Selection of Job ID for Maintaining SOC Codes and Ret Code will take the user back to the SAP Easy Access screen.

4. Click Create (F6) button.

Maintenance transaction for Job ID, SOC Code and RET Code

5. Update the following required and optional fields:

Information: 

If you are on the Maintenance transaction for Job ID, SOC Code and RET Code screen and have not entered any data and click the green back arrow, the system generates an error message that all required fields have not been filled in.

If you are on the Maintenance transaction for Job ID, SOC Code and RET Code screen and have entered data and click the green back arrow, a message box will appear and will ask whether you want to save the data.

o If Yes is chosen during the creation of a new record, then the record is inserted and the system brings you back to the List of SOC Codes and Ret Code for Job ID screen.

o If No is chosen during the creation of a new job, then the system brings you back to the Selection of Job ID for Maintaining SOC Codes and Ret Code screen.

o If Cancel is chosen, then the system remains on the same screen.

If you are on the Maintenance transaction for Job ID, SOC Code and RET Code screen and have not entered data and click the yellow or red arrow, the system will bring you back to the Selection of Job ID for Maintaining SOC Codes and Ret Code screen.

If you are on the Maintenance transaction for Job ID, SOC Code and RET Code screen and have entered data and hit the enter key and then click the yellow or red arrow, a message will appear warning that data will be lost, do you want to continue.

o If Yes is chosen, the system brings you back to the Selection of Job ID for Maintaining SOC Codes and Ret Code  screen.

o If No is chosen, the system leaves you on the Maintenance transaction for Job ID, SOC Code and RET Code  screen.

6. Click Enter button.

Information:  Ensure the SOC and Retirement codes are correct before continuing.

Maintenance transaction for Job ID, SOC Code and RET Code

7. Click Save (Ctrl+S) button.

List of SOC Codes and Ret Code for Job ID

8. Click Back (F3) button.

Information:  The system displays the SOC code or codes in the ZOMJOB table.

Selection of Job ID for Maintaining SOC Codes and Ret Code

9. Click Back (F3) button.

Banded: Maintain an SOC Code and a Retirement Code for a Banded Job

Information:  This is an example for entering one or more SOC codes for a Banded job.

· Banded jobs can have more than 1 SOC code per job.

· This SOC code can be changed if entered incorrectly

· Banded jobs can have only 1 Retirement code.

· If the Retirement code is entered incorrectly the user must delete the entire record and then recreate the record assigning the SOC code and the correct Retirement code.

· Records can be deleted if needed.

SAP Easy Access

10. Update the following required and optional fields:

11. Click Enter button.

Selection of Job ID for Maintaining SOC Codes and Ret Code

12. Update the following required and optional fields:

13. Click Create (F6) button.

Maintenance transaction for Job ID, SOC Code and RET Code

14. Update the following required and optional fields:

Information:  The RET CD field is only open for change when entering the job in the table for the first time.  All subsequent times the field will be grayed-out.

15. Click Enter button.

Information:  Ensure the SOC and Retirement codes are correct before continuing.

Maintenance transaction for Job ID, SOC Code and RET Code

16. Click Save (Ctrl+S) button.

List of SOC Codes and Ret Code for Job ID

17. Click Back (F3) button.

Selection of Job ID for Maintaining SOC Codes and Ret Code

18. Click Back (F3) button.

Banded: Add an Additional SOC Code for a Banded Job

Information:  This is an example of how to enter an additional SOC code for a Banded job.  Notice that the Retirement code field is grayed out.

SAP Easy Access

19. Update the following required and optional fields:

20. Click Enter button.

Selection of Job ID for Maintaining SOC Codes and Ret Code

21. Update the following required and optional fields:

22. Click Create (F6) button.

Maintenance transaction for Job ID, SOC Code and RET Code

23. Update the following required and optional fields:

Information:  The RET CD field is only open for change when entering the job in the table for the first time.  All subsequent times the field will be grayed-out.

24. Click Enter button.

Information:  Ensure the SOC and Retirement codes are correct before continuing.

Maintenance transaction for Job ID, SOC Code and RET Code

25. Click Save (Ctrl+S) button.

List of SOC Codes and Ret Code for Job ID

26. Click Back (F3) button.

Selection of Job ID for Maintaining SOC Codes and Ret Code

27. Click Back (F3) button.

Change: Change an SOC Code or a Retirement Code for a Banded or Non-Banded Job

SAP Easy Access

28. Update the following required and optional fields:

29. Click Enter button.

Selection of Job ID for Maintaining SOC Codes and Ret Code

30. Update the following required and optional fields:

31. Click Display (F5) button.

List of SOC Codes and Ret Code for Job ID

32. Click 30005062 button.

Information:  Using any of the three navigation buttons (green back arrow, yellow up arrow, red cancel button) located on the top menu bar on the Selection of Job ID for Maintaining SOC Codes and Ret Code  will take the user back to the SAP Easy Access screen.

Information:  Locate the line item to be changed and highlight the line item.

Information:  Amendments can only be made for 1 line at a time - one can work with only one record at a time.

33. Click Change ->Display (Ctrl+F5) button.

Maintenance transaction for Job ID, SOC Code and RET Code

34. Update the following required and optional fields:

Information: 

If you are on the Maintenance transaction for Job ID, SOC Code and RET Code screen and have not entered any data and click the green back arrow, the system will bring you back to the List of SOC Codes and Ret Code for Job ID screen.

If you are on the Maintenance transaction for Job ID, SOC Code and RET Code screen and have entered data and click the green back arrow, a message will ask whether you want to save the data.

o If Yes is chosen during the maintenance of an existing record, then the record is updated and the system brings you back to the List of SOC Codes and Ret Code for Job ID screen.

o If No is chosen during the maintenance of an existing record, then the system brings you back to the List of SOC Codes and Ret Code for Job ID screen.

o If Cancel is chosen during the change of an existing job, then the system remains on the same screen.

If you are on the Maintenance transaction for Job ID, SOC Code and RET Code screen and have not changed data and hit enter, and the click the yellow or red arrow, the system will bring you back to the Selection of Job ID for Job ID, SOC Code and RET Code  screen.

If you are on the Maintenance transaction for Job ID, SOC Code and RET Code screen and have entered data and click the yellow or red arrow, a message will appear warning that data will be lost, do you want to continue.

o If Yes is chosen, the system brings you back to the Selection of Job ID for Job ID, SOC Code and RET Code screen.

o If No is chosen, the system leaves you on the Maintenance transaction screen.

Information:  The RET CD field is only open for change when entering the job in the table for the first time.  All subsequent times the field will be grayed-out.

35. Click Enter button.

Information:  Ensure the SOC and Retirement codes are correct before continuing.

Maintenance transaction for Job ID, SOC Code and RET Code

36. Click Save (Ctrl+S) button.

List of SOC Codes and Ret Code for Job ID

37. Click Back (F3) button.

Selection of Job ID for Maintaining SOC Codes and Ret Code

38. Click Back (F3) button.

Delete: Delete an SOC Code or a Retirement Code for a Banded or Non-Banded Job

Information:  Retirement codes can not be changed.  If entered incorrectly, they need to be deleted and then re-entered.  This is an example of deleting a Retirement code.  If the Retirement code has been entered incorrectly for a Banded job then all the records need to be deleted and recreated.

SAP Easy Access

39. Update the following required and optional fields:

40. Click Enter button.

Selection of Job ID for Maintaining SOC Codes and Ret Code

41. Update the following required and optional fields:

42. Click Display (F5) button.

List of SOC Codes and Ret Code for Job ID

43. Click 30005062 button.

Information:  Locate the line item to be deleted and highlight the line item.

Information:  Amendments can only be made for 1 line at a time - one can work with only one record at a time.

44. Click Change ->Display (Ctrl+F5) button.

Maintenance transaction for Job ID, SOC Code and RET Code

45. Click Delete (Ctrl+F2) button.

List of SOC Codes and Ret Code for Job ID

46. Click Back (F3) button.

47. The system task is complete.