ADD COMMITMENT ITEM

Trigger:  Requirement for new account will trigger requirement for commitment item.

 

 

Business Process Procedure Overview

 

A commitment item needs to be created for each expenditure, revenue, asset, or liability item.  There is a one to one link between the general ledger accounts and the commitment items.  During the payroll phase, only payroll related commitment items will be defined. 

 

The addition of a new general ledger account will require the creation of a commitment item.   The Account Request Form is filled out by the agency, approved by OSC, Statewide Master Account List updated in NCAS, and Shared Services will create the account and the commitment item in SAP.

 

Transaction FMCIA will be used to create, change, delete, and even display a commitment item. 

 

 

 

Input - Required Fields

Field Value / Comments

 

 

 

 

 

 

 

 

Output - Results

Comments

 

 

 

 

 

 

 

 

Tips and Tricks

 

·          None

 

 

Access Transaction:

 

Via Menu Path

ACCOUNTING > PUBLIC SECTOR MANAGEMENT > FUNDS MANAGEMENT > MASTER DATA > ACCOUNT ASSIGNMENT ELEMENTS > COMMITMENT ITEM

Via Transaction Code

FMCIA

 

 

 

Procedure:

 

SAP Easy Access

1. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Command

  

R

Enter value in Command.

Example: FMCIA

2. Click Enter button.

SAP

3. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

FM Area

  

R

Enter value in FM Area.

Example: NC01

4. Click Continue (Enter) button.

Information:  FM Area should be NC01.   The first time into the screen you will get a pop up asking for the FM Area.   Subsequent access will have NC01 already populated in the field.

Edit Commitment Item

5. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Commitment Item

  

R

Enter value in Commitment Item.

Example: 2112300

6. Click Create button.

Create Commitment Item

7. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Name

Name of the person or company to appear on the first line of the address label

R

Enter value in Name.

Example: Payroll Garnishment

Description

Brief text description of the run schedule

R

Enter value in Description.

Example: Payroll Garmishments Payable

Financial trans.

  

R

Enter value in Financial trans..

Example: 30

Commitment Item Cat.

  

R

Enter value in Commitment Item Cat..

Example: 3

8. Click Save (Ctrl+S) button.

Information:  Once the commitment item has been saved, it is noted that there was a typing error in the Description Field.  From FMCIA, select the pencil button to go into change mode.   Change mode will allow for updating the information.

Display Commitment Item

9. Click Change button.

Change Commitment Item

10. Update the following required and optional fields:

Field Name

Description

R/O/C

Values

Description

Brief text description of the run schedule

R

Enter value in Description.

Example: Payroll Garnishments Payable

11. Click Save (Ctrl+S) button.

Change Commitment Item

Information:  The correction was made to the description field.  You could display the item by selecting the eyeglass button.  Should you realize that the commitment item should be deleted, select the trash can button.  This will delete the commitment.

12. The system task is complete.